This is an example to show a common Sample Hiring Process Checklist format, modify with your own content.

We follow a very organized and methodical hiring process because we want to create a fantastic candidate experience and hire the best talent available.

1. Obtain approval to recruit for and fill the position.
2. Notify recruiting of the position.
3. Complete recruiting intake process to provide:
   • Overview of the role & responsibilities.
   • Requirements including level of experience.
   • Target salary range (if known).
   • Interview stakeholders.
   • Interview process (if new role or if it will deviate from the company process due to the nature of the role).
   • Level of urgency/timeframe.
4. Develop standardized interview questions for the position (if new position).
5. Approve Recruiting's proposed job description & position listing copy.
6. The Recruiting Team will:
   • Provide target salary ranges based on the role & market.
   • Collaborate with the hiring manager to design a best-in-class interview process.
   • Screen candidates.
   • Record all screening interviews and provide detailed notes on the candidate.
   • Coordinate interview schedules and be the primary point of contact for all candidate communication.
   • Prepare & send the offer letter to the final candidate.
   • Be the primary point of contact for the candidate through the offer acceptance.
   • Coordinate the background & reference checks and employee setup via the HR intake form.
   • Request equipment and account provisioning via the IT intake form.
   • Notify interviewed applicants not selected.
7. The Hiring Manager will:
   • Alert interview stakeholders of their level of participation and role in the interview process.
   • Review screening notes and listen to screening recordings.
   • Conduct interviews and determine top candidate(s).
   • Provide prompt (within 24 hours of interview/step) feedback to the recruiter on each step of the interview process for each candidate.
   • Promptly review offer letters and any act responsively to any subsequent negotiation or communication with the recruiter and the candidate.
8. The HR Team will:
   • Conduct reference and background checks.
   • Work with hiring manager to assist with 30/60/90 day role onboarding plan.
   • Conduct company onboarding.
   • Ensure prompt benefits enrollment with the employee.